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APPLY: Job Opportunities at Phillips Outsourcing Services Nigeria Ltd

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Phillips Consulting Limited – We are a leading business management consulting practice serving clients across Africa. We work in all major sectors of the economy and levels of government engaging highly trained and sector-experienced consultants.

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Phillips Consulting Limited is recruiting into the vacant positions. All Interested candidates are advised to go through available positions carefully and submit their applications appropriately before the deadline.

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All Available positions are listed below:

HSE Officer

Job Specifications:

Job Description:

The HSE Team lead will ensure the establishment, implementation, and continual improvement of an HSE Management System that conforms to the requirements of ISO 45001 and ISO 14001. The HSE Team Lead will be responsible for the day-to-day HSE activities of the organization.

Primary Responsibilities

1. General

  • Manage day to day health and safety activities
  • From time to time you may be expected to be part of special projects as are reasonably required of your job role
  • Control expenses to meet agreed budgetary controls
  • Manage and conduct presentations and make proposals for improvements
  • Developing plans for team activities to include health and safety strategies to achieve agreed targets and effective planning
  • Train and appraise individual team members to ensure targets are met
  • Assist in the management and carry out the recruitment of team members, subject to agreed criteria
  • Identifying the lack of and/or improvements to policy and process, assessing the effectiveness of current policies and processes, and recommending and implementing required changes
  • Ensuring that the organization meets all agreed health and safety legislation and objectives and that appropriate risk mitigation/control measures are in place

2. Incident management

  • Investigating incidents and accidents to ensure the timely production of corrective and preventative action plans.
  • Respond and prepare incident report.

3. Risk identification and assessments

  • Conduct job hazard analyses. risk assessments, and audit review.
  • Develop and monitor implementation of risk controls.
  • Maintain and improve mechanisms for risk assessment and disseminate feedback as appropriate

4. Environmental monitoring

  • Track emission levels and prepare internal reports, manage incident investigation
  • Facilitate compliance with HSE guidelines, review policies and procedures in line with regulatory requirements, renew HSE permits, update legal register with new or revised standards.
  • Providing advice, guidance, and support to the organization with regards to health and safety legislation, issues and compliance together with all applicable organization policies and practices

6. Ensure Worker Safety

  • Monitor industrial hygiene and health, ensure good housekeeping, conduct planned and unplanned inspections, manage safety and emergency equipment, enforce safe work procedures such as permit to work, lock-out-tag-out and safe material handling, implement emergency drills and emergency procedures.

7. Safety Communication

  • Engage workers on HSE issues and encourage participation, facilitate toolbox talks and trainings, develop and implement safety programs, maintain safety signage and notices.

8. Reporting

  • Prepare monthly, quarterly, and annual HSE performance reports, present findings to safety committee, monitor implementation and closure of action items.

9. Other HSE Functions

  • Perform all other functions as may be directed by the HSE Consultant and MD/CEO
Qualifications and Requirements:
  • Proven experience in HSE functions
  • Hands-on administrative experience in a Manufacturing (3 years Min)
  • Experience in developing HSE Policies, Processes and Procedure
  • Experience in implementing HSE Policies, Processes and Procedure
  • Experience in managing Government Agencies for licensing and statutory remittance

Knowledge/Understanding

  • Good understanding of HSE Policies, Processes and Procedures
  • In depth knowledge of legislation (e.g. OSHA/EPA) and procedures
  • Working knowledge of Microsoft Office 365, ERP System
  • Strong team player
  • Ability to manage time and to prioritise work effectively.
  • Good public speaking skills
  • Good analytical skills and the ability to think critically
  • Ability to work on own initiative
  • Excellent written and oral communication skills.
  • Strong influencing skills

Educational Qualification

  • HND/B.Sc.
  • HSE Qualification such as NEBOSH General Certificate or equivalent.

Procurement Officer

Job Specifications:

Job Description:

Our client, a major player in the metal recycling and commodity trading sector, wishes to hire a Procurement Officer who will be responsible for:

  • finding and evaluating vendors to acquire the most cost-effective deals and to reduce procurement expenses
  • supervising Junior Procurement Officers in carrying out their responsibilities
  • liaising with all relevant departments for all contracting and procurement activities related to vendors and sub-contractor suppliers.

Primary Responsibilities

The Procurement Officer will perform a wide range of responsibilities. These will include, but are not limited to:

1. General:

  • Draft the Procurement category strategy which will be approved by the Procurement Manager
  • Ensure the highest level of integrity and confidentiality of the procurement process and proper adherence to procurement policies and procedures.
  • Implement best practices to enhance process efficiency, optimize cost, and ensure compliance with the organization’s policies and procedures.
  • Coordinate payment of invoices with the finance team as needed.
  • Provide supervision for junior procurement staff on procurement procedures.
  • Identify and recommend process improvements in all phases of the procurement cycle in order to reduce and manage overall corporate spending.

2. Procurement Management:

  • goods and services such as strategic sourcing and spend analyses, to identify savings opportunities.
  • Collaborate with end-users to ensure clarity of specifications and requirements and follow up on shipment and receiving goods.
  • Evaluate the quality and cost of proposed services, supplies, and equipment.
  • Ensure adequate preparation of tender documents (RFP and RFQ)
  • Supervise the tender process from requisition to contract award and implement recommendations of the evaluation

3. Vendor Management:

  • Source, engage and negotiate with reliable vendors for all procurement categories to secure advantageous terms, and build long-term relationships
  • Supervise the vendor registration process and ensure the vendor database is kept up to date
  • Ensure contracts and Purchase Orders are awarded to Approved/Registered Vendors.
  • Supervise the review of vendor’s performance and implement recommendations.

4. Contract Management:

  • Prepare draft contract documents in coordination with legal counsel.
  • Perform risk assessments on potential contracts and agreements to determine ongoing feasibility.
  • Identify the root cause of issues/disputes and negotiate with the vendor to reach an acceptable solution in line with contract terms.
  • Escalate unresolved issues/disputes for mediation and monitor the implementation of improvement opportunities.

5. Reporting and Budgeting:

  • Prepare draft annual plan and budget, ensuring the efficient utilization of allocated resources.
  • Track and report key functional metrics to reduce expenses and improve effectiveness.
  • Prepare weekly / monthly procurement reports to the Procurement Manager.

6. Other Procurement Functions:

* Perform any other procurement/contracts-related duties as may be directed by the Procurement Manager.

Qualifications and Requirements:
  • Good understanding of the procurement process
  • Good understanding of sourcing, tendering, and contracting.
  • Working knowledge of Microsoft Office 365, and an ERP/Procurement System
  • Strong knowledge of implementing policies and SOP
  • Working knowledge of budget preparation and costs monitoring.
  • Good time management skills
  • Good team player
  • Critical thinker and problem solver
  • Ability to prioritise work effectively
  • Strong negotiating skills
  • Sense of ownership and accountability
  • Good supervisory and people management skills
  • Excellent written and oral communication skills.
  • Strong influencing skills

Requirements

  • Minimum of 3 years as Procurement officer or in a similar field
  • Developing procurement Policies, Processes, and Procedure
  • Implementing procurement processes such as sourcing and tendering
  • Contract Management
  • Developing procurement budget
  • Using an ERP system (SAP, Sage, etc.) or Procurement system
  • Managing vendors
  • HND/BSc
  • Formal training courses in relevant functions such as purchasing

Administration Manager

Job Specifications:

Job Description:

Our client, a major player in the metal recycling and commodity trading sector, wishes to hire an Admin Manager to carry coordinate activities and deliverables of the administrative department,

The Administrative Manager will be responsible for overseeing facilities services, maintenance activities and tradespersons (e.g., electricians).

Key Accountabilities

  • General Administrative
  • Office Management
  • Facilities and Asset Management
  • Document Control
  • Safety and Security
  • Vehicle and Driver Management
  • Reporting
  • Other Administrative Functions
Qualifications and Requirements:
  • HND/B.Sc./MSc/MBA
  • Minimum of 7 years hands-on administrative experience in an FMCG and Manufacturing Sectors
  • Experience in document management and control
  • Prior work experience in using an ERP system (SAP, Sage, etc.)
  • Experience in managing Government Agencies for licensing and statutory
  • Experience in Facilities and Asset Management
  • Experience in administrative budget preparation and costs monitoring
  • Proven experience in General Administrative Functions – Planning,
  • scheduling, and promoting office events, including meetings, conferences, orientations, and training sessions
  • Experience in developing and implementing administrative Policies
  • Experience in General Procurement Processes, Also, Tender and Bidding Process
  • Experience of fleet and security management

HSE OFFICER

PROCUREMENT OFFICER

ADMINISTRATION MANAGER

Deadline: Not Specified

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